Executive Assistant to VP of Enrollment and Marketing

Minneapolis, MN

Full Time

Mid Level

Job Description

Job Title:             Executive Assistant to VP of Enrollment and Marketing
Classification:    Exempt
Reports to:         VP of Enrollment and Marketing
Salary Range:   $50,000 - $53,000 annually

North Central University Mission Statement:
North Central University is a dynamic Christian learning community educating students for lives of service throughout society, the marketplace, and the church. In keeping with its Pentecostal heritage and mission, NCU models and expects excellence in both academic practice and Christian faith.

Position Purpose:
The Executive Assistant to the Vice President of Enrollment and Marketing serves as a trusted administrative partner, providing high-level executive support and coordination for enrollment and marketing initiatives. This position plays a critical role in ensuring the efficient operation of the Vice President's office by managing schedules, communications, projects, budgets, and administrative processes.

The Executive Assistant supports the strategic objectives of Enrollment and Marketing through project coordination, communications support, website administration, event logistics, reporting, and operational support. The position serves as a liaison among internal and external stakeholders, helping to advance recruitment, retention, marketing, and communication efforts while maintaining a high level of professionalism, organization, and confidentiality.

Responsibilities include but are not limited to:
Executive Assistant Duties

Provide high-level administrative support to the Vice President of Enrollment and Marketing and departments within the Vice President’s areas of responsibility.
Manage calendars, appointments, meetings, and scheduling to ensure effective use of the Vice President’s time and resources.
Coordinate office finances, process invoices, reconcile expenses, and maintain budget-related records.
Prepare, edit, and distribute correspondence, reports, presentations, agendas, and meeting materials.
Provide administrative support to directors and managers within Enrollment and Marketing as needed.
Coordinate travel arrangements, including airline, hotel, rental car reservations, conference registrations, and expense reconciliation.
Assist with the planning and coordination of staff retreats, trainings, meetings, and University events.
Support the President’s Office with Board of Regents meetings, campus presentations, and special projects as assigned.
Record meeting notes, track action items, and follow up on assigned tasks to support departmental goals and initiatives.
Maintain confidential files, records, and communications with a high degree of discretion, professionalism, and accuracy.
Coordinate departmental communications and serve as a liaison between the Vice President’s office and University stakeholders.
Assist with budget tracking, purchasing requests, contract routing, and departmental administrative processes.
Maintain office procedures, records, and documentation to promote efficiency and consistency across departments.

Enrollment and Marketing Duties

Provide administrative and project management support for enrollment and marketing initiatives.
Coordinate marketing projects and communications with external vendors, agencies, and partners.
Assist in the execution of University communications campaigns, recruitment communications, and marketing initiatives.
Provide administrative support for website updates and content management as assigned.
Maintain project timelines, calendars, and task tracking for enrollment and marketing campaigns.
Coordinate logistics for recruitment events, district and national AG events, open houses, campus visits, and enrollment-related activities.
Compile, organize, and distribute enrollment and marketing reports, data, and presentation materials.
Support CRM, communication, and data management processes as assigned.
Assist with the development and distribution of promotional materials and recruitment resources.
Support cross-functional projects involving Admissions, Marketing, Student Financial Services, and Student Affairs.
Monitor project deliverables and ensure timely completion of assigned tasks and initiatives.
Perform other enrollment, marketing, and operational support duties as assigned.

Job Qualifications:
Minimum Education and Experience

Progressive administrative experience required.
Bachelor degree preferred.
Previous Marketing, Enrollment or Higher Education experience a plus.

Knowledge, Skills, and Abilities

Exceptional attention to detail and high degree of accuracy.
Ability to learn principles and practices of Marketing and Enrollment functions.
Working knowledge of MS Office
Confident and accurate verbal and written communication skills
Excellent customer service skills
Determination in problem solving.

Working Conditions and Frequency:
Environmental Conditions:

Position is located in an urban, Christ-centered environment.

Ability to occasionally travel on behalf of the University
Ability to lift 30 pounds.

North Central University employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, genetic information, veteran status, familial status, and status with regard to public assistance. Individuals must be able to perform the essential functions of the position with or without reasonable accommodation.

The aforementioned statements are not intended to encompass all functions and qualifications of the position; rather, they are intended to provide a general framework of the qualifications of the position. Job incumbents may be required to perform functions not specifically addressed in this job description.

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Christian Community Life Standards
Employees of North Central University must abide by the following:

The following Christian Community Life Standards have been adopted by the Board of Regents of North Central University and apply to all members of the North Central University community, specifically including students, faculty, staff, administrators and all others that share or participate regularly in the community life of the University.

At North Central we strive to combine rigorous academic training with a strong spiritual environment. Students, administration, faculty, and staff cooperate to achieve a Christ-centered community where biblical standards are upheld. A personal relationship with Christ and active involvement in a local church are required for membership in the North Central community.

The Christian standards embodied in this policy apply to the enumerated members of the North Central University community, both on and off the campus, and both during the University term and when the University is not in session. Christian life is not a “part-time” endeavor and, therefore, the Christian standards here set forth to apply to all members of the community wherever they may be located and at all times of the year.

Any violation of these standards is grounds for serious disciplinary action with the possibility of dismissal from the University, dismissal from employment, suspension or such other action as the University deems necessary and appropriate.* I agree

Certain practices are forbidden in Scripture and will not be tolerated in the lives of members of the University community. Those practices include pornography, sexual relationships outside of marriage (promiscuity in any form), cohabitation and homosexuality. Also, the University prohibits the drinking of alcoholic beverages, the use of tobacco and non-medical drugs, and gambling in any form. Also prohibited are any form of theft, dishonesty (including cheating and plagiarism) and civil disobedience (except in those rare cases that civil disobedience is warranted by an honestly held religious principle and informed conscience, if such action is taken after consultation with Church leaders). Sinful practices such as jealousy, pride, gossip, slander, profanity, vulgarity and greed are inconsistent with the goals of a Christian life style and are likewise, to be avoided by all members of the community.

Members of the North Central community are expected to practice restraint and discretion in their participation in all forms of entertainment. Nothing should be viewed or listened to which is in conflict with standards maintained by the Assemblies of God. This standard applies to all entertainment, including live theater, dance, television, movie theaters, videos, radio and music.* I agree

North Central University encourages all members of the University community to act with discretion in choice of dress. Our standards of dress incorporate obedience to the Biblical principles that we be modest in all things, that we do not offend in any way, and that we glorify God in everything. Our concern is that clothing of all types is characterized by modesty, neatness, cleanliness and appropriateness for a Christian community (see the Student Life Guide for student dress code and the Faculty and Staff manuals for faculty and staff dress codes).

Community life at North Central University should be marked by careful consistent demonstration of Christian love and service to others, concern for evangelism and world missions, honesty, personal integrity, recognition of the rights of others, defense and advocacy of justice and glorifying God in all thought and action. Any type of discrimination against other racial or ethnic groups is forbidden, as is personal or sexual harassment of any nature. The University expects all students, faculty, staff and other members of the University to remove from their behavior, speech habits and thinking, as much as possible, all indication of racial or ethnic bias. Racism in any form will not be tolerated within the North Central University community.

North Central University community life is exemplified by, and takes as its model, the life of Christ. Dedication to the pursuit of excellence, forbearance for one another and daily commitment to Jesus Christ as Lord by continued study and obedience to Scripture in all areas of life remains our guiding light.* I agree

North Central University is a Christ-centered institution, and all employees are expected to live in accordance with our Christian Community Life Standards listed above. With that in mind, would you be willing to share your personal faith journey and how your relationship with Christ influences your daily life and work? **

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Executive Assistant to VP of Enrollment and Marketing

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